Admin Officer (Project Management) - Fixed term up to 12 months

We’re looking for someone who’s organised, proactive, and ready to make a real impact by supporting the smooth running of our Change Team. 

Our mission in the Change Team is to help transform Vico Homes into a forward thinking, data driven organisation, one that uses customer insight and smart decision making to build vibrant communities and deliver better futures. 

Your support will be key to keeping projects moving, helping teams stay aligned, and ensuring we meet our goals with confidence and clarity.

In this role, you’ll help keep things on track by coordinating meetings, managing information, and making sure communication flows effortlessly across our programmes and projects.

What you’ll do

Keeping Things Organised by scheduling meetings, preparing agendas, and capturing key discussion points so everyone stays on the same page. Making sure information is easy to find, up-to-date, and shared with the right people. Keeping track of timelines and deliverables to help projects stay on schedule.

Supporting Project Visibility by sharing information to show how things are progressing, updating dashboards and logs to highlight risks, issues, and resources. Keeping an eye on budgets and help spot any variances early.

Making Tools Work for Us by setting up and maintaining project tools. Creating templates that make planning and reporting easier for everyone. Documenting and reviewing processes and look for ways to improve efficiency.

Helping Us Stay on Track by maintaining checklists and audit trails to support quality and compliance. Keeping change control records up to date and ensure we’re meeting standards like GDPR and ISO. Capturing lessons learned so we can keep improving.

Supporting the Team by preparing onboarding materials to help new team members settle in quickly. Sharing updates through news articles or internal comms. Collecting feedback and help coordinate training sessions.

What we’re looking for

To join our Change team, we’re looking for someone with:

• a qualification at Level 2 of the Regulated Qualifications Framework;
• experience of processing data to a high standard and the ability to co-ordinate, interpret and present information in a logical format both written and verbally;
• the ability to produce high quality work which meets the appropriate departmental and corporate standard;
• significant experience in an appropriate office administration or project support environment; and
• knowledge and practical experience of using IT systems as an information and management tool, including significant experience using Microsoft Office.

For more details on what we’re looking for in this role, please see the Job Description below. 

For more information or an informal chat about the role or working for Vico Homes, please contact our Senior IT Project Managers, Penny Schofield at [email protected] or Laura Garbutt at [email protected].

Please note: Interviews will take place in the week starting 29 September 2025

Working for Vico Homes

Want to work in a place that values you? Where you’re offered a competitive salary and a great pension? And where you can make a real difference? You’re in the right place!

We have a strong and inclusive culture and we’re always on the lookout for talented and dedicated people to be part of our teams. You spend a lot of your waking hours at work, so we offer a workplace where you can really be yourself, feel valued and access opportunities to progress and develop. We are recognised as a disability confident employer and have the Investors in People accreditation.

Working at Vico Homes brings lots of great benefits, including:

• Holidays - 26 days holiday (rising to 31 after five years' service) and an extra day off on your birthday, plus bank holidays and an Annual Leave Purchase Scheme
• Pension - generous employer pension contribution
• Flexible working - we’re happy to talk flexible working, including our WorkSmart approach to hybrid working, reduced hours, compressed hours or other flexible working patterns
• Vico Homes Rewards - a fantastic range of lifestyle savings and salary sacrifice schemes including cycle to work, home electronics and our car benefit scheme
• Colleague wellbeing - a range of initiatives to support our people including an Employee Assistance Programme, Volunteering Scheme and dedicated Wellbeing Champions
• Colleague development – a range of initiatives to support personal development including training, support with professional membership fees, internal and external qualifications, mentoring and personal coaching

We are an equal opportunities employer and welcome applications from all.

How to apply and what happens next

• Read the job description, person specification and guidance notes below
• Complete the supporting information form below with details of how you meet the person specification
• We also encourage you to provide your CV if you have one
• Email your supporting information form, and CV if you have one, to [email protected] before the closing date. Applications close at midnight on the closing date specified
• You'll receive an automatic reply to let you know we've received your application
• We'll then score all the applications against the person specification and contact you to let you know if we're inviting you to interview

If you have any questions about a career at Vico Homes, you can contact us by email on [email protected]